Utility Bill Validation
We provide fully automated digital bill validation that seamlessly integrates directly with financial and accounting systems. Using clever algorithm-based validation, the Hub automatically validates, queries and then allows payments of bills. So, the entire billing process, which once took weeks, can now be achieved in just minutes.
- Automated XLS/EDI processing
- User definable validation rules
- Automated suggested outcome of validation
- Credit and rebill matching
- Automated query flagging and resolution with suppliers
- Integration to accounts software
- A suite of validation reports
- Power BI visualisations
- Proactive Data services notifications
It all starts from a detailed database within the Hub of all site data inclusive of tariffs, trades, metering information and a bill validation process which starts with data quality. Using data services reporting tools, the system prioritises site, tariff, rate and consumption issues within the first week of the month allowing you and the supplier to fix issues and focus on any change of tenancies prior to bill receipt.
Driven from the independently sourced fiscal metering data, the system runs day +1 bill. This allows you to keep track of costs and gives you all the information you need to validate against supplier invoices once they are issued.
By creating a shadow bill based on the data provided, the Hub allows for a deeper level of analysis to be performed. A combination of site, meter, tariff and billing data goes into the bill validation engine to create a comprehensive shadow bill to use for comparison. You can identify disputes of value such as redzone charges and delve into the HH breakdown of the charge to see how it came to be.
The Hub automatically reads the EDI/XLS billing files and processes them within minutes, providing a suggested outcome of whether to pay, query or not pay the invoices. It also highlights primary and secondary issues so you can review the key problem areas rapidly. As this process is completely automated, you can publish the queries directly to the supplier for consideration. And, with a few simple clicks, you can produce a payment file which seamlessly integrates to your accounting software. Easy.
Credits and rebills are integrated into the validation feature which automatically matches credits. If a match isn’t found, you can apply it to any account of your choosing.
You can choose between summary or detail, with the various validation report. Use the prebill check reports to cleanse your data prior to bill validation and use the validation reports to find outliers and raise disputes of real value.
You can also process manual bills/non-contract bills.
Contact us today to find out how we can help you.
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